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Sales Invoices : Creating, How To Create New Sales Invoice, Sales Module,
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To prepare Cash / Credit Invoice give menu command Create New Cash / Credit Memo (Invoice)
under main menu heading Sales
. Invoice Window will open for Cash Memo which will become credit memo if it remains unpaid or partially paid.
By default the date which is displayed is of last entry date and not the current system date. You can change it to your desire date.
To select a customer name in the invoice is very easy. You can type customer code or first part of the name of the customer in the text box marked Sold To. The customer name and address will appear in the invoice when you press tab for making the next entry. If the code or name you typed here does not match with any of the customers then the customer list will be automatically displayed. You can also press command button Find
to display the List of Customers. You can select a name from this list easily. Press command button OK
. The customer name and address will appear in the invoice. The invoice due date will change accordingly if the Due Days are defined for that customer in the customer record. You can fill in the challan no., order no., order date etc. if applicable. You can also specify the sales a/c for this invoice by selecting a account name from the combo displaying account names.
At the right hand side of the invoice the four control tabs are given named Numbers, Accounts, Others and Sales Type. Under each control tab you have to enter relative information. When you press control tab Numbers then you have to enter Invoice date, Order No, Order Date, Challan No, Date and select the type of order whether it is Sales Order or Job Order type invoice. When you press control tab Accounts Sales Account name and Stock A/C name appear by default as SALES and CLOSING STOCK OF FINISHED GOODS. You have to enter MR, MRR and MI. When you press Others you have to enter the SRV No. and Date. If you want to enter bank information then press command button Bank Instruction
. After all entries press Ok
. There is another command button named Credit Note
. It gives the details of credit/debit note and you can also make new credit/debit note of given customer. Press Ok
to exit the credit/debit window. Press control tab Sales Types to enetr the following informations : Sales Out of Sate, Sales Against 41/C/D, Tax Free Sales, Form 41/C/D Received, Number and amount, Required Form name 41, "C" or "D".
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The surcharge on excise, VAT and central sales tax can be defined in menu General Configuration under main menu Utilities. You can check if you want to add surcharge on any of the taxes and its percentage can be defined. When these setting are defined you can open the tax details window by clicking the command button marked Cess. The surcharge shall be posted separately in its individual accounts when 'Post Product Sales and Purchase' checkbox in general configuration is checked. The surcharge will be added to the tax and the total value will be shown in the invoice.
Education Cess/ Other Cess is displayed in Other Cess Amount. If you want to enter TDS you can enter the amount and percentage of TDS deducted by customer when the payment was made.
To select a product names in the invoice is also very easy. You can type product code in column 1 of the grid (item code) or first part of the name of the product in the column 2 of the grid (product). The product name, packing, M.R.P., Rate, Taxes and Manufacturer name will appear in the invoice when you press tab for making the next entry. If the code or name you typed in the columns do not match with any of the product then the product list will be automatically displayed. You can also press command button Products List
or double click the grid in col 1 or 2 to display the List of Products You can select multiple products by tagging them and specify their quantity in this list easily. Press command button OK
. All the selected products and quantities with other details will appear in the invoice. The sub total will be calculated as per the rates and tax amount will be calculated as per the tax individually defined for each of the product item. You can change any of the value which is entered in the product grid like percentage tax, rate, batch no. or expiry. To delete any row from this grid press command button Del Row
.
If the order to be made is for sales select the check box Sales order
or else it is job then select the check box Job Order
.
In case of job order a new product name can be entered, the system will accept it and will not display any product list if the product name entered does not match with standard product list. One more remarkable difference is that is that multi line description of product is possible but if the number of characters reaches to 250 then system stops accepting further characters. To move to the next line of same item use the key board key combination Ctrl + Enter and to move to the next item in the next line use the key Enter.
You can make invoice for already existing Orders and Challan numbers. To do this double click on Order No or Challan No, list of both will be displayed. Double click on desired order no or challan no to make invoice for that. The selected order no. with the date or challan no. with date will be appeared in invoice with products details in grid.
Adjustment of Credit / Debit Note / amount in the Invoice
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If you want to adjust an already prepared credit / debit note of the customer you can adjust its amount against the invoice. To do so press command button Credit Note
. This window will be displayed. Check one of the two check boxes marked DEBIT NOTE or CREDIT NOTE. If the DR/CR Note is already prepared then enter its number in the text box marked CR / DR Note No. If this number is found then the amount will come automatically in the text box marked Amount and the net payable is calculated. You can also display a customer wise list of all debit / credit notes for a period by pressing the command button LIST
.
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A small window will be displayed, the list will be prepared for a period starting from the start of the current financial year up to the current date. You can prepare the list for any period by deleting the displayed date. Double click on the entry field of date and press keyboard key Delete, this will delete the existing date. Now to enter the date refer Period Selection . After entering the period and pressing the command button LIST
in the list frame. You can find the Debit Credit Note you want to adjust in this list. After bringing this invoice in focus in this list press command button INSERT
. This DR/CR Note no and amount will entered in the invoice. To close the list frame command button CLOSE
.
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When you have entered required sale quantity and free quantity the total of which is more than the current stock of the item then No Stock Flag appears . In other words whenever the stock is about to become negative the no stock flag will show up to warn you that the stock of the shown item is about to become negative. The No Stock Flag will show the total quantity of the item in question along with the quantities in the stock at various locations . The product you selected will be highlighted. You have three options when you get a no stock flag. If you press command button Cancel
then the requested item will be removed form the invoice. If you press command button Adjust
then you'll get required free and sale quantity of the same product at different locations will be added automatically in the list until the required free and sale quantity is entered in the invoice or products at all the locations are finished. If the adjustment could not be done you will get a message. If you press command button Accept
then the sale and free quantity you entered in the invoice will be accepted and the stock will become negative.
Inventory control module of Hitech Financial Accounting can work with the negative stocks. Whenever the item having negative stock is purchased the negative stock amount will be adjusted against the purchased quantity.
Fill in the amount paid if any amount is paid by the customer. The memo will become cash memo if it is fully paid. You can also specify the details of the cheque if the payment is received by cheque as shown entry frame.
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You can enter the date, number and amount of the cheque along with the name of bank. This information is stored with the invoice.
When you use tab key the cursor will move to different boxes and if the data is already written on that box and you try to enter any entry it will be overwritten.
When you have finished making entries then press command button New
on the Memo Command Button Group / Panel to save this invoice and go on to make new invoice. You will asked whether you want to save the invoice. Answer Yes if you want to do so. The invoice will be saved and new invoice will be displayed. You can also click Edit Mode
directly. If you want to make no more invoices press command button CLOSE
. You will be asked if you want to save the invoice. After your response the quotation entry window will close and you will return to main program window.
At the bottom of the window there is shortcut panel. It contains list of functions keys to facilitate faster entry. On pressing various function keys the facilities we get are as follows. These commands can also be issued through the panel. F2 : Select Customer. Instead of clicking on command button Find Cust
we can directly display the list of customers by pressing this function key. F3 : Show the list of products. Same as Find Prod
. F4 : New quotation. Instead of clicking on command button New
we can directly display the window for editing New quotation by pressing this function key. And you can close this window directly by pressing function key F10 : Close quotation Entry. F5 : Switch to Edit mode or to Add Mode. F6 : Print the current quotation. F7 : Delete the current quotation. F9 : Show the list of existing quotations. Works only in Edit Mode. F12 : Popup the Calculator.
All invoices when they are saved are posted in the ledger automatically if the Post Ledger Automatically check box is checked in the invoicing preference setup.
As long as the invoice entry window is displayed you can do nothing else but making the invoice entry. The main menu will become accessible only when you close the invoice entry window.
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The Ultimate Website for Finding Accounting Software for Various Business Segments with Free Downloads and Your #1 Resource for Staying on Top of the Latest Industry News and Trends.Accounting Software and Business Management Software for Traders, Industry, Hotels, Hospitals, Supermarkets, Petrol Pumps, Newspapers Magazine Publishers, Automobile Dealers, Commodity Brokers Etc.
Accounting Software such as SSAM, Hotel Manager, Hospital Manager, Industry Manager, FA for Petrol Pump and HiTech Enterprise Suite and Enterprise Solutions.
Financial
Accounting and Business Management of all kinds of business, industry and
services is now possible with HiTech Accounting Software made for specific
business segments. Click the following links for more details and free 30
days full featured evaluation download.
We Develop Web based Applications and Financial Accounting and Business Management Software for Trading, Industry, Hotels, Hospitals, Supermarkets, Petrol Pumps, Newspapers, Automobile Dealers Etc….
Resellers are Offered Attractive Commissions. International Business. Visit for Trial Download of Financial Accounting Software for Traders, Industry, Hotels, Hospitals, Petrol Pumps, Newspapers, Automobile Dealers, Web based Accounting, Business Management Software.
Inventory Control POS Software with Accounting and Enterprise Resource Planning System for Trade, Business and Industry. Order Processing, Billing; Inventory Labels with Barcodes Support; Barcode Scanning Software.
Inventory Control Demo Download. Barcode Software - Accounting Software - Inventory Control , Billing Software for Various User Segments in Business, Trade and Industry.
Download Free Trial of Financial Accounting and Business Management Software for Trading, Industry, Business and Services. Web based Applications and Software (Software that Run in Browser) for Business.
Download Free Trial of Financial Accounting and Business Management Software for Billing, Industry, Business and Services. Web based Applications and Software (Software that Run in Browser) for Business.
Financial Accounting and Business Management Software for Traders, Industry, Hotels, Hospitals, Medical Suppliers, Petrol Pumps, Newspapers, Magazine Publishers, Automobile Dealers, Commodity Brokers.
Use Business Accounting and Web Applications to Manage Business and Increase Profitability by Enhanced Business Management. Visit Us for Free Download of Software for Traders, Business and Industry.
Resellers are Invited to Visit for Trial Download of Financial Accounting Software for Traders, Industry, Hotels, Hospitals, Petrol Pumps, Newspapers, Automobile Dealers, Web based Accounting, Business Management Software.
Resellers are Invited to Visit for Trial Download of Financial Accounting Software for Traders, Industry, Hotels, Hospitals, Petrol Pumps, Newspapers, Automobile Dealers, Web based Accounting, Business Management Software.
Visit for Trial Download of Financial Accounting Software for Traders, Industry, Hotels, Hospitals, Petrol Pumps, Newspapers, Automobile Dealers, Web based Accounting, Business Management Software.
Financial Accounting and Business Management Software for Traders, Industry, Hotels, Hospitals, Medical Suppliers, Petrol Pumps, Newspapers, Magazine Publishers, Automobile Dealers, Commodity Brokers.Download Free Trial of Financial Accounting and Business Management Software for Trading, Industry, Business and Services. Web based Applications and Software (Software that Run in Browser) for Business.
Accounting Software and Business Management Software for Traders, Industry, Hotels, Hospitals, Supermarkets, Petrol Pumps, Newspapers Magazine Publishers, Automobile Dealers, Commodity Brokers Etc.
Accounting Software and Business Management Software for Traders, Industry, Hotels, Hospitals, Supermarkets, Petrol Pumps, Newspapers Magazine Publishers, Automobile Dealers, Commodity Brokers Etc.Accounting Software and Business Management Software for Traders, Industry, Hotels, Hospitals, Supermarkets, Petrol Pumps, Newspapers Magazine Publishers, Automobile Dealers, Commodity Brokers Etc.
Download Free Trial of Financial Accounting and Business Management Software for Trading, Industry, Business and Services. Web based Applications and Software (Software that Run in Browser) for Business.
We Develop Web based Applications and Financial Accounting and Business Management Software for Trading, Industry, Hotels, Hospitals, Supermarkets, Petrol Pumps, Newspapers, Automobile Dealers Etc.Resellers are Invited to Visit for Trial Download of Financial Accounting Software for Traders, Industry, Hotels, Hospitals, Petrol Pumps, Newspapers, Automobile Dealers, Web based Accounting, Business Management Software.
Resellers are Invited to Visit for Trial Download of Financial Accounting Software for Traders, Industry, Hotels, Hospitals, Petrol Pumps, Newspapers, Automobile Dealers, Web based Accounting, Business Management Software.
HiTech Barcode Software Center Specializes in Providing Barcode Solutions Including Barcode Software, Barcode Printers, Add-in Barcode Modules for Printers for Traders, Hotels, Hospitals, Industries, Medical Stores, Petrol Pumps and Many Other User Segments.Integrated Suite of Accounting, ERP, E-commerce Software for Trading, Industry, Business and Services. Web based Applications and Software (Software that Run in Browser) for Business.Visit for Trial Download of Financial Accounting Software for Traders, Industry, Hotels, Hospitals, Petrol Pumps, Newspapers, Automobile Dealers, Web based Accounting, Business Management Software.
Web based Applications and Financial Accounting and Business Management Software for Small Business Trading, Industry, Hotels, Hospitals, Supermarkets, Petrol Pumps, Newspapers, Automobile Dealers Etc.
We Develop Web based Applications and Financial Accounting and Business Management Software for Trading, Industry, Hotels, Hospitals, Supermarkets, Petrol Pumps, Newspapers, Automobile Dealers Etc.
HiTech is the Largest Online Resource Dedicated to Guiding Enterprises Through the Process of Finding and Selecting Software Solutions.
Other ERP Solutions may Leave You Locked Into the Same Business Processes and Software Long After Your Company has Outgrown Them, but HiTech ERP Software Keeps Pace with You.
100% Cloud Platform. Simple and Efficient Cloud ERP System. ERP for Fast-Growing Biz. Run Your Entire E-Commerce Business on One System.
HiTech Offers an Integrated Suite of Accounting & ERP Software, CRM Software, and Ecommerce Software. this #1 On-demand Business Software Suite can Help Your Business.HiTech Business, Manufacturing Software can Process and Print Popular Code 3 of 9 Types of Bar Code Fonts for Inventory Control or Data Collection.Barcode Inventory Control Software for User-friendly Business Inventory Management. Includes Accounting, Billing, CRM and MIS Reporting for Complete Business Management.
HiTech is Popular Among India's Businesses as an Accounting Software. However, Over the Years, it has Evolved as an ERP and a Compliance Software for SME for Hotels, Hospitals and Petrol Pumps, Medical Stores, Newspapers.
Off-the-shelf software solutions for various segments like Business, Trading, Industry, Hotel, Hospital, Medical Store, Petrol Pump, Automobile dealer, Newspaper, Commodity Broker & VAT Accounting. Customization available at nominal additional cost.
Samples of Foreign / Native
Languages Display and Printing
HiTech
Software work with English version of Windows OS including Windows
10/8/7/2000/XP. You can get the software customized for printing or
displaying any other Windows or UTF code supported foreign or native
language. Please see samples below for your language. If your language
sample can not be seen below please ask us to check its UTF-8 (8 bit Unicode
Transformation Format) compatibility.
We create custom software for foreign language
invoice printing. Contact us for details.
हामी विदेशी भाषा चलानी मुद्रण लागि अनुकूल सफ्टवेयर सिर्जना गर्नुहोस्। विवरण लागि हामीलाई सम्पर्क गर्नुहोस्।
Ons skep persoonlike sagteware vir die druk van vreemde taal faktuur. Kontak ons
vir meer inligting.
نخلق برامج مخصصة للغة أجنبية طباعة الفاتورة. اتصل بنا للحصول على التفاصيل.
Tunaunda programu ya desturi kwa uchapishaji wa ankara ya lugha ya kigeni. Wasiliana nasi kwa maelezo.
ما نرم افزار سفارشی برای چاپ فاکتور خارجی زبان را ایجاد می کنیم. برای اطلاعات بیشتر با ما تماس بگیرید.
Urang nyieun software custom pikeun basa asing percetakan invoice. Contact us keur rinci.
हम विदेशी भाषा चालान छपाई के लिए कस्टम सॉफ्टवेयर बनाते हैं। विवरण के लिए हमसे संपर्क करें।
Mun kirkiro al'ada software ga kasashen waje harshen daftari bugu. Saduwa da mu ga cikakken bayani.
અમે વિદેશી ભાષા ઇન્વોઇસ પ્રિન્ટીંગ માટે વૈવિધ્યપૂર્ણ સોફ્ટવેર બનાવો. વિગતો માટે અમારો સંપર્ક કરો
A ṣẹda aṣa software fun ajeji ede risiti titẹ sita. Kan si wa fun awọn alaye.
Wir erstellen eine kundenspezifische Software für den Fremdsprachenrechnungsdruck. Kontaktieren Sie uns für Details.
మేము విదేశీ భాష ఇన్వాయిస్ ముద్రణ కోసం అనుకూల సాఫ్ట్వేర్ను రూపొందిస్తాము. వివరాల కోసం మమ్మల్ని సంప్రదించండి.
Δημιουργούμε προσαρμοσμένο λογισμικό για εκτύπωση τιμολογίων σε ξένη γλώσσα. Επικοινωνήστε μαζί μας για λεπτομέρειες.
ವಿದೇಶಿ ಭಾಷೆ ಇನ್ವಾಯ್ಸ್ ಮುದ್ರಣಕ್ಕಾಗಿ ನಾವು ಕಸ್ಟಮ್ ಸಾಫ್ಟ್ವೇರ್ ಅನ್ನು ರಚಿಸುತ್ತೇವೆ. ವಿವರಗಳಿಗಾಗಿ ಸಂಪರ್ಕಿಸಿ.
ہم غیر ملکی زبان انوائس پرنٹنگ کے لئے اپنی مرضی کے مطابق سافٹ ویئر تیار کرتے ہیں. تفصیلات کے لئے ہم سے رابطہ کریں.
நாங்கள் வெளிநாட்டு மொழி விலைப்பட்டியல் அச்சிடுவதற்கு தனித்துவ மென்பொருளை உருவாக்குகிறோம். விவரங்களை அறியவும்.
私たちは、外国語の請求書印刷のためのカスタムソフトウェアを作成します。詳細はお問い合わせください。
Nos mos partum linguam alienam cautionem software for printing. Details tellus
venenatis.
אנו יוצרים תוכנה מותאמת אישית עבור הדפסה חשבונית בשפה זרה. צור קשר לקבלת פרטים.
Yabancı dil fatura baskısı için özel yazılımlar hazırlıyoruz. Ayrıntılar için bizimle iletişime geçin.
我们为外语发票打印创建定制软件。联系我们了解详情。
우리는 외국어 송장 인쇄용 맞춤 소프트웨어를 제작합니다. 자세한 내용은 당사에 문의하십시오.
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Note for International VAT USers and GST Users in India
HiTech Accounting and Billing
Software for various business segment accounting and inventory control
software are VAT Enabled and India GST (CGST / SGST) Enabled. There
are two distinct versions of the software, VAT Version or GST Version,
that you have to select at the time of the download of the software.
VAT (Value Added
Tax) is effective in more than 125 countries now other than India. VAT was
made effective in India in 2008 complying with International Accounting
Conventions adapted by 140 or more countries regarding taxation for trade
and services.
GST has been Effetive in India in place of VAT. As we have to comply with VAT for sale of software in other 125 or more countries, we have now released newer seperate latest version of our software when extensive Field trials of GST in Accounting, CA feedback compiled on real tax returns is completed. GST features comprising of CGST/SGST, Input Tax Credit and HSN codes for Products are included in the basic framework for the Indian GST version of the off-the-shelf accounting software. VAT version will continue to use VAT Input, VAT Output and VAT codes for Products as per the international norms.
Many business use services of Tax Consultants and Chartered Accountants for filing the Tax Return and the tax return of the software is not used. To assist such activity you can export all reports from the software to MS Excel or MS Word and submit it to your tax adviser for finacial figures for the business . The software will perform all Inventory Control, Vouchers, Nominal Ledger Accounts along with Working/Trading and Profit & Loss account that will give you all figures ready for export for filing Tax Return. As soon as you are sure about the changes you want in the visual interface and printing regarding your GST requirements we will modify the software software as per your GST requirements. To get any of the off-the-shelf software modified for visual interface and printing please Contact Us Now. We will carry out all required customization for GST as per your requirements in the existing software in professional and timely manner .
For any required customization as per GST in any of the off-the-shelf software, please contact us now. We will carry out required customization for GST as per your requirements in the existing software at nominal additional charges. Give us details of required customization for a man-hour or work estimate.
For official reference to GST refer to following links:
Circular by CBEC, Government of India - About HSN Codes.
Under GST, the majority of dealers will need to adopt two-, four-, or eight-digit HSN codes for their commodities, depending on their turnover the year prior.
Dealers with turnover of less than Rupees 1.5 crores WILL NOT BE required to adopt HSN codes for their commodities.
Dealers with turnover between Rupees 1.5 crores and Rupees 5 crores shall be required to use
two (2) digit HSN codes for their commodities.
Dealers with turnover equal to Rupees 5 crores and above shall be required to use
four (4) digit HSN codes for their commodities.
In the case of imports/exports, HSN codes of eight (8) digits shall be compulsory, as GST has to be compatible with international standards and practices.
What is GST Compliant Business? What are the specific mandatory fields in an GST compliant invoice? Why the invoice an important financial instrument? What are Registered and Un-Registered Dealers? There is a lot for your business to catch up on those links along with online tax filing and registration for trading. Give us the details of required work you want in the off-the-shelf VAT accounting system and we shall make it GST compliant invoicing and accounting for your business at nominal additional charges. Cheers. Happy Accounting.
If you want to know the details of for making VAT/CST system compliant to GST system: Standard rate of $15 per man hour shall be applicable for making any of off-the-shelf VAT based accounting software systems into CGST/SGST Compliant Accounting. Give the details of customization required in any of our off-the-shelf VAT accounting systems made for various business to get a quote of additional charges. See demo of software on website. See official Indian Government CGST/SGST Specification on the panel above here.
Free Download of Full Featured Software - Try Full Featured Software Before Order - Time Limited 30 days Full Featured Version of these software are available for download from our website www.freeaccounting.in. HiTech Billing, Accounting Software Off-the-Shelf versions are available for Business, Traders, Industry, Hospital, Hotel, Petrol Pump, Medical Store & Distributor, Automobile or Motorcycle Dealers, Newspaper or Magazine Publishers, VAT Accounting & Billing and Commodity Brokers.
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